“What’s one productivity software suite that has revolutionized your remote work experience in 2025? How has it specifically improved your workflow, and what feature would you recommend others to explore?”
Motion’s AI
As an ecommerce entrepreneur having to constantly divide time between product development, customer retention and marketing execution… old school to-do lists weren’t doing it for me. Motion’s AI autofill scheduling features actually behave more like an eager assistant than a calendar. It adjusts my schedule as priorities change, as meeting times shift, as deadlines move — all without me having to lift a finger. I have seen a 30% reduction in missed tasks since switching, mainly because it takes the weight off of having to decide what to do next.
The killer feature to check out is “time defense” — a setting that walls off your deep work windows before your calendar gets consumed by meetings. I couple this with short, sharp 25-minute work sprints I refer to as “commitment cycles.” This tricked my brain into being present, even when I’m low-energy because I know it’s temporary and scheduled. If you’re building something from the ground up and distractions are like death by a thousand paper cuts, this combination absolutely helps you keep going without feeling too drained.
Aleksa Marjanovic, Founder & Marketing Director, Eternal Urns
Wrike
Being a tech consultant, I found that Wrike’s latest 2025 update with its contextual AI assistant has completely transformed how I manage multiple client projects remotely. Yesterday, it automatically categorized and prioritized 50+ tasks from my email inbox, then suggested realistic deadlines based on my team’s current workload and past performance. I’d definitely recommend exploring their new ‘Resource Workload’ feature – it helped me prevent team burnout by flagging potential overallocation before it became a problem.
Joshua Odmark, CIO and Founder, Local Data Exchange
ClickUp
ClickUp replaced three other tools we were using across teams. Task management, docs, goal tracking, and team chat now sit in one interface. Instead of switching between apps, we stay focused. The hierarchy structure makes it easy to map company objectives down to team tasks without losing accountability. We use it across marketing, product, and support. Everyone sees what matters and who owns what.
One feature that changed my workflow is the built-in automation. I set recurring campaign tasks to trigger once design is approved or once data hits a set threshold. This removes manual check-ins. I also recommend the dashboard feature. I created one view for performance metrics, one for team load, and another for open projects. It’s helped our weekly planning run on time and kept scope creep in check.
At my last company, we used a mix of Asana, Trello, and Slack. The overlap caused confusion. ClickUp made our processes consistent. There’s still work to do on training and adoption, but it’s been the only suite that fit both the high-level strategy and daily execution. It saved hours each week and forced us to define clear workflows, which sharpened our execution across teams.
Alec Loeb, VP of Growth Marketing, EcoATM
Microsoft Teams
Microsoft Teams has transformed how I manage my telehealth practice and medical startup since we went hybrid last year. I recently discovered its AI meeting summaries feature, which automatically transcribes patient consultations and highlights key follow-up items, saving me hours of note-taking each week. The ability to securely share lab results and treatment plans with my staff through protected channels while maintaining HIPAA compliance has been invaluable for our workflow.
Dr. Edward Espinosa, Owner, OptumMD
Microsoft 365
As Clinical Director at Lumi Aesthetics, maintaining seamless communication and efficient workflow is essential to delivering the highest standards of care and personalized aesthetic treatments. One productivity software suite that has truly transformed my remote work experience in 2025 is “Microsoft 365”, particularly its integrated tools like Teams and OneDrive. This suite has improved my workflow by enabling effortless collaboration with my clinical team and administrative staff, no matter where we are. The ability to conduct secure video consultations, share patient treatment plans, and update clinical notes in real time helps us maintain a patient centered approach even remotely. It ensures that each client’s aesthetic goals are clearly understood and met with precision, supporting our commitment to natural, safe, and effective treatments such as facial rejuvenation and body contouring.
A feature I highly recommend exploring is “Microsoft Teams’ Together Mode”. It creates a more engaging and connected virtual environment, which fosters better communication during multidisciplinary case discussions. This enhances our ability to tailor treatments like Botox, dermal fillers, or CoolSculpting to each patient’s unique needs, ensuring the luxurious, personalized experience that Lumi Aesthetics is known for. Overall, Microsoft 365 supports our mission to integrate advanced technology with compassionate care, helping us provide exceptional results and inspire confidence in every client.
Neda Hovaizi, Clinical Director, Lumi Aesthetics
Microsoft 365
The productivity software suite that has truly transformed how I manage TurfPRo’s day to day operations is Microsoft 365. In the landscaping business, timing and coordination are everything whether it’s scheduling fertilization treatments or organizing mowing crews across multiple sites. With Microsoft 365, especially tools like Teams and Planner, I can keep everyone connected without the chaos of endless phone calls or emails. When a customer calls about a sudden weed problem after a rainstorm, I instantly check our shared calendar and assign the closest crew with detailed instructions via Teams. This immediate communication cuts down delays and improves responsiveness, which clients appreciate.
One longtime customer recently mentioned that the speed at which we handled their unexpected lawn patch issue made them feel truly valued. That kind of trust strengthens our community ties and shows how technology supports genuine care for each lawn. The feature I’d highlight is the integration of cloud storage through OneDrive. Having all soil reports, treatment plans, and client notes accessible from my phone while onsite eliminates paperwork and confusion. I can review a lawn’s fertilization history before recommending the next step, ensuring each treatment is perfectly tailored. When you want precision and transparency in your lawn care service, Microsoft 365 helps you deliver exactly that. This digital approach mirrors the thoughtful, customized service TurfPRo stands for helping homeowners nurture their lawns efficiently while keeping everything organized behind the scenes. For landscapers balancing hands on work with growing client needs, this software suite bridges the gap seamlessly between field and office.
Francis Daniels, Founder & CEO | TurfPro, Turf Pro
ClickUp
As a business coach, I’ve found ClickUp to be a game-changer in 2025, especially when managing multiple client projects and team workflows remotely – the AI-powered task prioritization has cut my planning time in half. I particularly love the new ‘Mind Mapping’ feature that helps me brainstorm coaching strategies with clients in real-time, and I’d recommend exploring this feature first since it really helps visualize complex business challenges.
Cyrus Partow, CEO, ShipTheDeal
TeamViewer
I learned TeamViewer was a total game-changer when I needed to help my team troubleshoot complex software issues remotely. The augmented reality feature lets me draw directly on their screen to guide them through solutions, which cut our average support time from 45 minutes to just 15. What really impressed me was the secure file transfer system – it automatically encrypts sensitive documents and logs all access attempts, giving me peace of mind when sharing confidential client data.
John Cheng, CEO, PlayAbly.AI
Notion
Notion is still the MVP for us in 2025—it’s gone from digital notebook to full-blown operating system for remote teams. We run project boards, meeting notes, SOPs, and even performance reviews all in one spot. The killer feature? Linked databases. You can connect goals to tasks to owners without digging through a dozen docs. It’s clean, flexible, and actually fun to use. If you haven’t built a custom dashboard yet, you’re missing the magic.
Justin Belmont, Founder & CEO, Prose
Notion AI
I believe the one suite that has changed the game for remote work in 2025 is Notion AI.
It is no longer just a documentation tool. At BotGauge, we use it as a central operations hub where AI drafts project briefs, summarizes stand-ups, and suggests action points from meeting notes. One feature that has saved us hours each week is the automated meeting transcription and task extraction. After every sprint planning session, Notion AI pulls out deliverables, assigns them to the right team members, and updates our linked sprint tracker in real time.
This has cut our meeting follow-up time by nearly 70 percent. For anyone juggling multiple projects or remote teams, I recommend exploring its synced databases with AI summaries. It keeps everyone aligned without needing extra tools or manual updates. It is the kind of automation that actually reduces clutter instead of adding to it.
Vivek Nair, Co-Founder, BotGauge
Copilot Studio’s
Copilot Studio’s multi-agent orchestration has quietly transformed how we scale complex workflows across departments. What’s most striking is how quickly we moved from siloed task automation to orchestrating entire business processes, like onboarding, with distinct AI agents for Facilities, Finance, and Legal – all collaborating autonomously, yet securely. Since adopting these orchestrated agents, we’ve trimmed our average onboarding time for new hires by 34%, mostly by eliminating interdepartmental handoffs and delays. The experience for both new employees and our HR coordinators is tangibly smoother and less error-prone.
A feature that stands out is how Copilot Studio lets you string together a workflow of triggered AI agents, each grounded in their own knowledge set and permissions. You don’t start from scratch—describe your process, connect relevant data sources (SharePoint for contracts, Teams for communication logs, etc.), and define when each agent should “hand off” to the next. The orchestrator ensures every step pulls from authoritative sources and triggers the right compliance or approval flows. In practice, we created a workflow where an RFP agent drafts the document, pings a compliance-check agent, and—if requirements are met—feeds everything forward to procurement without human intervention until final approval. Each agent respects data boundaries and role-based access, which is non-negotiable at our scale.
For remote team leads, the quickest win is mapping out a multi-step process that currently involves lots of coordination and approvals, then using Copilot Studio’s low-code agent builder to automate those “handoffs.” You’ll want to explore event-driven triggers and the orchestration canvas—these are the levers that unlock real, enterprise-grade process automation, not just scattered task bots. The productivity gain isn’t just in speed, but in making complex, cross-functional work actually sustainable in a distributed environment.
Gianluca Ferruggia, Managing director, DesignRush
Microsoft 365 Copilot
The game-changer for our remote operations at Fulfill.com has undoubtedly been Microsoft 365 Copilot. As someone who constantly juggles communications between eCommerce brands and 3PL partners, this AI assistant has transformed how I work.
Before Copilot, I’d spend hours drafting personalized responses to potential clients, analyzing fulfillment data, and creating presentations for our 3PL network. Now, Copilot handles the heavy lifting. For instance, when matching an eCommerce brand with specific warehousing needs (temperature-controlled storage for cosmetics in the Southwest), Copilot helps me instantly analyze our database and draft detailed partnership proposals.
The feature I can’t recommend enough is the contextual awareness across the Microsoft ecosystem. When I’m in a Teams meeting discussing inventory forecasting with a potential partner, Copilot can simultaneously pull relevant data from our previous email exchanges, summarize key points, and even suggest follow-up questions based on the conversation flow.
In the 3PL industry, where precision and communication are everything, having an AI assistant that understands industry terminology and can help draft technical specifications saves countless hours. Our team has seen a 30% increase in productivity, allowing us to focus on what really matters: building meaningful connections between eCommerce brands and the right fulfillment partners.
If you’re managing remote teams across different time zones like we do, explore Copilot’s meeting capabilities. The ability to generate comprehensive notes, action items, and follow-ups has eliminated those “wait, what did we decide?” moments that plagued our workflows in the past.
Joe Spisak, CEO, Fulfill.com
